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Right to Information
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Right to Information Act, 2005

Name & contact details of the Central Public Information Officer (CPIO) in the High Commission of India, Lusaka, designated under the provisions of the Right to Information Act, 2005 (RTI Act, 2005) and that of the First Appellate authority:

 

Central Public Information Officer

Appellate Authority

Mr. P. Anand Kumar
Second Secretary (HOC)
Tel. No. +260-211-253066
Fax No. +260-211-254118
E-mail: hoc.lusaka@mea.gov.in

Mr. GaddamDharmendra
High Commissioner
Tel.No. +260-211-253066
Fax No. +260-211-254118
E-mail: hc.lusaka@mea.gov.in

The CPIO and the Appellate Authority would be available on working days of the High Commission from 9.00 a.m. to 5.00 p.m. and can be met with prior appointment in connection with applications under the RTI Act, 2005.

As only Indian citizens are entitled to seek information under RTI Act, 2005, a photocopy of applicant’s valid Indian passport showing personal particulars and validity of the passport should be attached with the application.

Payment of Fees

Applications seeking information under the RTI Act, 2005 may be sent along with the prescribed fee through e-IPO* (Electronic Indian Postal Order) OR in Zambian Kwacha, equivalent to Indian Rs. 10/- in cash/cheque or demand draft favouring High Commission of India, Lusaka, Zambia. [The rate of exchange for a particular month may be ascertained from the High Commission].

*Facility of e-IPO for payment of fee under the RTI Act, 2005

The Department of Personnel and Training and Department of Posts have launched a service called e-IPO (Electronic Indian Postal Order) to enable Indian Citizens residing in India or abroad to purchase an Indian Postal Order electronically by paying fee on-line through e-Post Office Portal i.e. http://www.epostoffice.gov.in, to enable them to seek information under the RTI Act, 2005. It can also be accessed through India Post Website, i.e.www.indiapost.gov.in. An e-IPO so generated must be used only once with an RTI application.

The User needs to get himself registered at the website. He has to select the Ministry/Department from whom he desires to seek the information under the RTI Act and the e-IPO so generated can be used to seek information from that Ministry/Department only. A printout of the e-IPO is required to be attached with the RTI application. If the RTI application is being filed electronically, e-IPO is required to be attached as an attachment. For more details please visit the website http://www.epostoffice.gov.in.

This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filing an RTI application as well as other provisions regarding eligibility, time limit, exemptions, etc. will continue to apply.

e-IPO (Electronic Indian Postal Order)

Additional Fees

(a)   Rupees two for each page (in A-4 or A-3 size paper) created or copied

(b)  Actual charge or cost price of a copy in larger size paper

(c)   Actual cost or price for samples or models

(d)  For inspection of records, no fee for the first hour; and a fee of Rupees five for each subsequent hour (or fraction thereof).

(e)   For information provided in diskette or floppy, Rupees fifty per diskette or floppy; and

(f)   For information provided in printed form at the price fixed for such publication or Rupees two per page of photocopy for extracts from the publication.

INFORMATION ABOUT THE HIGH COMMISSION OF INDIA, LUSAKA REQUIRED UNDER SECTION 4 (1) (B) OF THE RTI ACT, 2005

(i)

Particulars of its organization, functions and duties;

High Commission of India, Lusaka is headed by the High Commissioner and comprises the following Wings: (i) Political, Information & Cultural Wing (ii) Commercial Wing (iii) Consular Wing (iv) Administration Wing.

The functions of the High Commission inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison in bilateral and multilateral contexts.

The High Commission functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

(ii)

Powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.

Financial powers of the Officers of the High Commission have been detailed in the Delegated Financial Powers of the Government of India’s Representatives Abroad.

Other powers are derived from the Passport Act of India.

The Officers of the High Commission function under the guidance and supervision of the High Commissioner.

(iii)

Procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken under the instruction and supervision of the High Commissioner.

(iv)

Norms set by it for the discharge of its functions

Norms are set under the instruction and supervision of the High Commissioner.

(v)

Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA Rules and its annexures

Delegated Financial Powers of Government of India’s Representatives Abroad

Passport Act

Manuals on Office Procedures

Other Central Government Rules and Manuals published by Central Government.

(vi)

Statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India’s external relations.

Unclassified documents/files including joint statements, declarations, agreements and MoUs.

Passport, visa and consular services application forms

(vii)

Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

High Commission of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the High Commission under the guidance and supervision of the High Commissioner.

(viii)

Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

High Commissioner interacts regularly with representatives of think tanks, academic community and others.

(ix)

Directory of its officers and employees;

A directory is given at Annexure-I (See below)

(x)

Monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

A statement of monthly remuneration is at

Annexure-II (See below)

(xi)

Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year are given in the statement at Annexure-III (See below)

(xii)

Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

The High Commission does not have any subsidy programme.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/permits are granted by the High Commission of India.

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form;

The High Commission’s website has the required information. The High Commission also makes available to interested individuals various CD’s and DVD’s containing information on India, its people and culture.

(xv)

Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

Citizens of India can obtain information through the website of the High Commission and they can also access the High Commission’s library during working hours.

(xvi)

Names, designations and other particulars of the Central Public Information Officers;

Mr. P. Anand Kumar
Second Secretary (HOC)
Tel. No. +260-211-253066
Fax No. +260-211-254118
E-mail: hoc.lusaka@mea.gov.in

(xvii)

Such other information as may be prescribed and thereafter update these publications every year;

The High Commission’s website has information which is updated on a regular basis

Annexure-I

High Commission of India, Lusaka

Annexure-II

MONTHLY REMUNERATION OF EMPLOYEES

S. No. Sanctioned Post Pay Scale Remarks
1. High Commissioner Rs 37,400/ to Rs 67,000/
Pay Band IV
+ Rs 10,000/ Grade Pay
2. Counsellor Rs 37,400/ to Rs 67,000/
Pay Band IV
+ Rs 8700/ Grade Pay
3. First Secretary/Sr PPS Rs 15,600/ to Rs 39,100/
Pay Band III
+ Rs 7600/ Grade Pay
4. Second Secy/PPS Rs 15,600/ to Rs 39,100/
Pay Band III
+ Rs 6600/ Grade Pay
5. Attache/PS Rs 9300/ to Rs 34,800/
Pay Band II
+ Rs 4800/5400/ Grade Pay
6. Assistant/PA Rs 9300/ to Rs 34,800/
Pay Band II
+ Rs 4600/ Grade Pay
7. Security Assistants Rs 5200/ to Rs 20,200/
Pay Band I
+ Rs 2000/ Grade Pay

Note : Apart from basic pay, India-based officers/staff are paid Foreign Allowance which is fixed by the Ministry of External Affairs, New Delhi from time to time.

Annexure-III

HIGH COMMISSION OF INDIA LUSAKA

APPROVED BUDGET ESTIMATES 2015-16

 
 
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